Designing the future of libraries

Virtual Presenter Logistics – Live Sessions

What is a Live Session?

Live Sessions are the foundation of the D4D program. Sessions will include up to 25 minutes of presentation time and 5 minutes of Live Q&A. 

During live sessions, a moderator and speakers will start Q&A on the live stream. Attendees will ask their questions via the text chat box adjacent to the session video. At the conclusion of the session, Q&A continues via the same text chat box.

The live-streamed sessions will be recorded for on-demand viewing during and after the conference. These videos will be available on the Virtual Event Platform within 1 day. 


Live Session Presenter Checklist

  1. Register for the conference
  2. Block out time on your calendar for your session time, including Virtual Speaker Ready Room time, during the conference AND your practice day (listed below)
  3. Complete your speaker profile in your Speaker Portal
  4. Review the logistics below
  5. Build your presentation slides and script
  6. Confirm you are “Ready to Go!” 
  7. Attend the Practice Day on Wednesday, February 17th anytime between 10:00 am – 2:00 pm Central Time
  8. Upload your downloadable presentation files for attendees by Friday, February 19th in your Speaker Portal

Questions?  We’re here to help — 


  • The discounted speaker registration rate is $175 for the conference. Click here to register.  
  • All accepted presenters are expected to register prior to the conference. 

Presentation Times

  • Your session time is listed in your speaker portal and the program website.
  • We recommend 20-25 minutes of presentation which allows for 5-10 minutes of Live Q&A immediately following your presentation.
  • Plan to be in the Virtual Speaker Ready Room 20 minutes prior to your presentation time for tech prep.

Building Your Presentation

  • The preferred aspect ratio for your slides is 16:9.
  • All presenters should include their name, affiliation, and a photo on the opening slide of your presentation.
  • Presentation Tips: Whether you are presenting for the very first time or this is “old hat” to you, we’ve compiled some tried-and-true tips to help ease any stage-fright jitters and to ensure your presentation is well received.
  • Review the Accessibility Guidelines to ensure all attendees can view your slides
  • Proper Attribution and Citation Expectation: All presenters are required to include proper citations and attributions on all images, graphics, and research that is not original. This maintains integrity in the presentation and enables attendees to reference primary sources.
  • No commercial activities or any advertising may be included in your slides. Non-compliance with this rule will result in slides being removed.

Confirm you are “Ready to Go!” – due Monday, February 15th

“Ready to Go” = You’ll get a task in your speaker portal asking you to confirm that you are “Ready to go” by Monday, February 15th. When you have read the instructions and understand your expectations as a LIVE presenter, you can mark this task off on the Assigned Tasks tab in the speaker portal. Reminders will be sent until you mark this as complete

Practice Day – Wednesday, February 17th

  • Test drive the Virtual Event Platform and see how it will work during your presentation. 
  • D4D Staff will be online during this time to answer questions and walk you through the process. 
  • Your Practice Day checklist will be available here and in your Speaker Portal by February 12th. 
  • An email with further instructions will be sent by February 12th. 

Downloadable Presentation Files – due Friday, February 19th

  • Session slides and any additional materials you want to be made available for attendees to download can be uploaded in your Speaker Portal. Presentation files will be available to all attendees on the Virtual Event Website.
  • Only 1 presenter for each session should supply the slides. Once submitted, all co-presenters should mark this task as completed in their speaker portal.
  • YES, presenters can choose to not share slides if data is not available for distribution, but we strongly encourage sharing the presented information since that is the core of what we’re facilitating at the conference. At a minimum, please upload slides that can be shown on your behalf in the unlikely event that you are not able to stream your video on the day of your presentation and we need to stream your slides for you.
  • To submit the file(s) through your Speaker Portal:
    1. Log into your Speaker Portal
    2. Go to the Session Files tab
    3. Find the session (top tab)
    4. Enter the file description
    5. Uncheck Private File (this will allow attendees to access your file)
    6. Browse for the file and select Add File

During Your Live Session

  • Plan to be in the Virtual Speaker Ready Room 20 minutes prior to your presentation time for tech prep.
  • The session will be available on the Virtual Event Platform, but will not broadcast live until your session start time. 
  • Attendees will watch your session live and may replay it on the platform after an archive version with captions has been added within 24 hours of the live broadcast. 
  • The chat box in your session will allow Q&A to continue through the conference so at the conclusion of your session, attendees may continue to ask questions in that chat box. It is your choice whether to continue to monitor the chat and answer questions or post a note saying that you welcome additional questions via email. 
  • The ideal presentation has:
    • Audience-ready slides — do not present your slides in editing mode.
    • Clear audio with little-to-no background noise.
    • A pre-written script or outline to keep you focused, limit long pauses and “um” or “uh” statements.
    • Queued up media or other websites/ tools that you will be using if they are not embedded in your slides.

Code of Conduct

Are We Connected?

  • Don’t forget to follow us on Twitter @Design4Lib.

  • We’re using #d4d21 throughout the conference and we retweet liberally. A lot of activity takes place on social media throughout D4D and we hope you chime in using #d4d21.